How to export an accessible PDF from PowerPoint
TL;DR
Learn how to save an accessible PDF from PowerPoint by adding alt text to images and using Office 365 online.
Transcript
hello i'm james clark from the department of physiology at king's college london and in this short video i'm going to show you how you can save an accessible pdf from microsoft powerpoint i've created a single slide which i've made accessible by making sure i've added alt text to the image that's shown on the screen you can see that i've added the ... Read More
Key Insights
- 🙅 Alt text is crucial for making PowerPoint slides accessible to individuals with visual impairments.
- 💝 The latest version of Office for Mac does not support preserving alt text when saving PowerPoint slides as PDFs.
- 👤 Windows users can save accessible PDFs by choosing File > Save As > PDF in PowerPoint.
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Questions & Answers
Q: Why is alt text important for making PowerPoint slides accessible?
Alt text helps individuals with visual impairments understand the content of images by providing them with a description of the image.
Q: Can alt text be maintained when saving a PowerPoint slide as a PDF in the latest version of Office for Mac?
No, alt text is not preserved when saving as a PDF in the latest version of Office for Mac, making the file inaccessible to individuals who rely on alt text for image descriptions.
Q: How can Windows users save accessible PDFs from PowerPoint?
Windows users can save accessible PDFs by selecting File > Save As > PDF in PowerPoint, which preserves the alt text and maintains accessibility.
Q: What is the easiest way to save accessible PDFs from PowerPoint, regardless of the operating system?
The easiest way to save accessible PDFs is to use the Office 365 PowerPoint app online. Simply drag your slides to the app, go to the File menu, choose Download As, and select PDF.
Summary & Key Takeaways
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Alt text is essential for making PowerPoint slides accessible, but saving as a PDF in the latest version of Office for Mac does not maintain this accessibility feature.
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Windows users can save accessible files as PDFs by choosing File > Save As > PDF, but an easier method is to use the Office 365 PowerPoint app online.
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To save an accessible PDF from the Office 365 PowerPoint app, simply drag your slides to the app, go to the File menu, choose Download As, and select PDF.
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