How to Build and Share MeclabsAI Workflows

TL;DR

MeclabsAI workflows let creators organize text, prompts, images, and videos into ordered chapters, connect them to a custom CFD, and share the resulting experience with clients or other users. The redesigned CFD also increases text size, separates experts, apps, and libraries, reduces unnecessary interface elements, switches experts through prompt buttons, and tracks chapter completion automatically.

Transcript

if you're just joining us this is a product update from ASAD a leader in our product group and we want to be certain we understand these changes so that we can optimize our experience and do a better job of leveraging AI to drive results we have something very important you may have seen in the product notices earlier this week I recorded a video s... Read More

Key Insights

• Workflows are structured experiences composed of movable chapters and elements. Creators can rearrange entire chapters as well as the paragraphs, rich text, images, video URLs, and prompts placed inside them, allowing the experience to follow a deliberate sequence.
• A custom CFD can be assigned to a workflow. This connection determines which experts and apps are available to interactive prompt elements, enabling each workflow to open with the specialized resources required for its intended task or audience.
• Prompt elements can preload editable instructions and display custom call-to-action labels. A creator can prepare a long prompt template, let the user replace information such as a company name, and then allow the user to send the revised prompt when ready.
• Workflow sharing supports workspaces, organizations, and individuals. The demonstrated sharing model resembles the existing options for experts, apps, and libraries, allowing creators to distribute a prepared process directly into another user’s or client’s working environment.
• The redesigned CFD uses 16-point text and a maximum text width. These changes address repeated complaints about text size while controlling how widely content extends across the interface, making the reading area more deliberate within the available screen space.
• Experts, apps, and libraries are separated into individual interface controls. Users no longer need to search through experts and apps in the same dropdown, which previously could make resources such as the website analyzer harder to locate.
• The CFD interface removes redundant elements that consumed horizontal space. The updated design is intended to feel less like a conventional chat and more like a dynamic interface capable of rendering text, tables, and images.
• Workflow progress is calculated automatically from completed chapters. Opening and working through chapters marks them as done, and the demonstrated workflow stopped at 75 percent because its final chapter had not been opened.

Questions & Answers

Q: How do you build a workflow in MeclabsAI?

A workflow is built by creating chapters and placing elements beneath each chapter. Available elements include paragraphs, rich text, video URLs, images, and interactive prompts. Chapters and their internal elements can be rearranged. Creators can also add a banner, write a workflow description, assign a custom CFD, rename prompt elements for easier management, and define the labels users see on call-to-action buttons.

Q: How do prompt elements work inside a MeclabsAI workflow?

A prompt element uses an expert or app available through the custom CFD connected to the workflow. The creator chooses that resource, writes the prompt to be prepared, and defines a visible call-to-action label. When a user selects the button, the appropriate expert can load with the prompt ready for review, editing, and submission, rather than requiring the user to assemble everything manually.

Q: Can users edit a workflow prompt before sending it?

Users can edit a prepared prompt before sending it. This is useful when a creator wants to provide a long, reusable template while leaving specific fields open for customization. For example, the prompt could contain a placeholder for a company name. The user can replace that information, review the remaining instructions, and then choose when to submit the completed prompt to the selected expert or app.

Q: How can MeclabsAI workflows be shared with clients?

A workflow can be shared with a workspace, an organization, or an individual through options similar to those available for experts, apps, and libraries. An agency could prepare a client’s monthly work in advance, arrange that work into one or more workflows, and share the workflows into the client’s workspace. The client then receives a structured process rather than a loose collection of separate instructions.

Q: What changed in the redesigned MeclabsAI CFD interface?

The redesigned CFD increases the text size to 16 point, applies a maximum width to text, changes navigation, and removes redundant interface elements that consumed horizontal space. It also separates experts, apps, and libraries into individual controls. The stated direction is a dynamic interface that can render text, tables, and images, rather than an experience that primarily resembles a standard chat window.

Q: How does a workflow switch between MeclabsAI experts?

A workflow prompt can be configured to call a particular expert or app from the assigned CFD. When the user selects that prompt’s call-to-action button, the interface can switch to the configured expert and prepare the associated prompt. During the demonstration, one newly changed workflow initially failed to switch experts, but refreshing and trying again successfully loaded the selected expert, showing both the intended behavior and ongoing testing.

Q: How is completion progress calculated in a MeclabsAI workflow?

Workflow completion is calculated automatically from the total number of chapters and the number the user has completed. As users open chapters and work through them, those chapters are marked as done. In the demonstration, the progress indicator remained at 75 percent because the final chapter had not been selected. This gives users a visible measure of how far they have moved through the structured experience.

Q: Who can create and use MeclabsAI workflows?

The demonstrated access model requires the strategic plan to create a workflow at that time, while users on any subscription are intended to be able to take or use a shared workflow. MeclabsAI also plans to provide default workflows for onboarding and goal achievement. The presenters discussed the possibility of tying certain provided workflows to payment tiers, but described that tier-based arrangement as an idea rather than a finalized feature.

Summary & Key Takeaways

• The workflow creator organizes reusable experiences into movable chapters containing paragraphs, rich text, images, video URLs, and interactive prompts. Each prompt can select an expert or app, preload editable instructions, and display a custom call-to-action label, giving users structured guidance while preserving the ability to replace relevant details before sending.

• A workflow can be connected to a custom CFD and shared with a workspace, organization, or individual, much like experts, apps, and libraries. Agencies could prepare a client’s monthly work in advance, package it into workflows, share it directly into the client’s workspace, and reduce the ongoing effort required to deliver that work.

• The redesigned CFD uses 16-point text, limits text width, removes redundant interface elements, and separates experts, apps, and libraries into distinct controls. Workflow chapters appear in left-side navigation and are marked complete as users open them, while overall progress is calculated automatically from the number of chapters completed.