Modern Ways to Create Product Requirements Documents (PRDs) and the Role of Strategy in the Process

Aviral Vaid

Hatched by Aviral Vaid

Sep 24, 2023

3 min read


Modern Ways to Create Product Requirements Documents (PRDs) and the Role of Strategy in the Process


In today's rapidly evolving business landscape, the creation of Product Requirements Documents (PRDs) has become a crucial step in product development. PRDs serve as a blueprint for product teams, outlining the necessary features, functionalities, and user stories. In this article, we will explore modern approaches to creating PRDs and the role of strategy as an act of creativity in shaping the future of products.

1. Incorporating User Stories and Essential Functional Details:

A pragmatic user story is a fundamental component of a comprehensive PRD. It should include the core user story, specifying the actor involved and the desired outcome. For example, "As an admin user, I can X so that...". Additionally, it is essential to provide essential functional details concisely. Using bullet points can help keep this section brief and easily understandable.

2. Scenarios and Agile Collaboration:

PRDs should encompass information about different scenarios, guiding the product team on how to handle various situations. While it is not necessary to exhaustively cover every scenario, it is crucial to discuss them during scoping and sizing sessions. Smart engineers can then collaborate with the team to devise pragmatic solutions on the fly. This agile collaboration ensures that the PRD remains adaptable and flexible as the product is being built.

3. Linking Designs and Providing Context:

To ensure a comprehensive PRD, it is beneficial to include links to designs that depict the envisioned product. While the designs should be as detailed as possible, it is essential to recognize that iterations and adjustments may be necessary throughout the development process. By linking designs, the PRD becomes a visual representation of the product, aiding in better understanding and alignment within the team.

Furthermore, incorporating links to epics or labels can provide wider context on where the specific user story fits into the bigger picture. This contextual information helps team members understand the interconnectedness of various features and functionalities, facilitating better decision-making and prioritization.

The Role of Strategy as an Act of Creativity:

While PRDs focus on the technical aspects of product development, it is crucial to recognize the role of strategy in shaping the future of products. Strategy is not merely a tool to predict the future or prepare for possible changes; it is a means to create the future in which team members want to live and work.

A creative strategy involves formulating ideas on how the team will test their hypotheses quickly, cheaply, and safely. It emphasizes the importance of adaptability and learning from new knowledge obtained during the testing process. By integrating strategy into the PRD, product teams can proactively shape their products and respond to market dynamics effectively.

Actionable Advice:

  • 1. Foster a culture of collaboration and open communication within the product team. Encourage engineers and designers to actively participate in scoping sessions and provide valuable input throughout the PRD creation process.
  • 2. Continuously iterate and refine the PRD as the product evolves. Embrace the agile principles of adaptability and flexibility to ensure the PRD remains relevant and aligned with the product vision.
  • 3. Regularly revisit the strategy underlying the PRD. Ensure that it reflects the team's aspirations and incorporates mechanisms for testing hypotheses and adapting to new knowledge. Emphasize the importance of creative thinking and experimentation in shaping the product's future.


Creating modern PRDs requires a holistic approach that encompasses user stories, essential functional details, scenarios, designs, and context. By incorporating these elements into PRDs, product teams can streamline their development process and ensure a shared understanding of the product vision. Additionally, integrating a creative strategy empowers teams to actively shape the future of their products and respond effectively to market dynamics. By fostering collaboration, embracing adaptability, and regularly revisiting the strategy, product teams can maximize their chances of success in a dynamic business environment.

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