Four Thousand Weeks: Time Management for Mortals

The fundamental problem is that this attitude toward time sets up a rigged game in which it’s impossible ever to feel as though you’re doing well enough. Instead of simply living our lives as they unfold in time—instead of just being time, you might say—it becomes difficult not to value each moment primarily according to its usefulness for some future goal, or for some future oasis of relaxation you hope to reach once your tasks are finally “out of the way.” Superficially, this seems like a sensible way to live, especially in a hypercompetitive economic climate, in which it feels as though you must constantly make the most judicious use of your time if you want to stay afloat. (It also reflects the manner in which most of us were raised: to prioritize future benefits over current enjoyments.) But ultimately it backfires. It wrenches us out of the present, leading to a life spent leaning into the future, worrying about whether things will work out, experiencing everything in terms of some later, hoped-for benefit, so that peace of mind

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The second principle is to limit your work in progress. Perhaps the most appealing way to resist the truth about your finite time is to initiate a large number of projects at once; that way, you get to feel as though you’re keeping plenty of irons in the fire and making progress on all fronts. Instead, what usually ends up happening is that you make progress on no fronts—because each time a project starts to feel difficult, or frightening, or boring, you can bounce off to a different one instead. You get to preserve your sense of being in control of things, but at the cost of never finishing anything important.

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Productivity is a trap. Becoming more efficient just makes you more rushed, and trying to clear the decks simply makes them fill up again faster. Nobody in the history of humanity has ever achieved “work-life balance,” whatever that might be, and you certainly won’t get there by copying the “six things successful people do before 7:00 a.m.” The day will never arrive when you finally have everything under control—when the flood of emails has been contained; when your to-do lists have stopped getting longer; when you’re meeting all your obligations at work and in your home life; when nobody’s angry with you for missing a deadline or dropping the ball; and when the fully optimized person you’ve become can turn, at long last, to the things life is really supposed to be about.

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Principle number one is to pay yourself first when it comes to time. I’m borrowing this phrasing from the graphic novelist and creativity coach Jessica Abel, who borrowed it in turn from the world of personal finance, where it’s long been an article of faith because it works. If you take a portion of your paycheck the day you receive it and squirrel it away into savings or investments, or use it for paying off debts, you’ll probably never feel the absence of that cash; you’ll go about your business—buying your groceries, paying your bills—precisely as if you’d never had that portion of money to begin with. (There are limits, of course: this plan won’t work if you literally earn only enough to survive.) But if, like…

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It wrenches us out of the present, leading to a life spent leaning into the future, worrying about whether things will work out, experiencing everything in terms of some later, hoped-for benefit, so that peace of mind never quite arrives. And it makes it all but impossible to experience “deep time,” that sense of timeless time which depends on forgetting the abstract yardstick and plunging back into the vividness of reality instead.

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Productivity is a trap. Becoming more efficient just makes you more rushed, and trying to clear the decks simply makes them fill up again faster. Nobody in the history of humanity has ever achieved “work-life balance,” whatever that might be, and you certainly won’t get there by copying the “six things successful people do before 7:00 a.m.” The day will never arrive when you finally have everything under control—when the flood of emails has been contained; when your to-do lists have stopped getting longer; when you’re meeting all your obligations at work and in your home life; when nobody’s angry with you for missing a deadline or dropping the ball; and when the fully optimized person you’ve become can turn, at long last, to the things life is really supposed to be about. Let’s start by admitting defeat: none of this is ever going to happen. But you know what? That’s excellent news.

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The third principle is to resist the allure of middling priorities. There is a story attributed to Warren Buffett—although probably only in the apocryphal way in which wise insights get attributed to Albert Einstein or the Buddha, regardless of their real source—in which the famously shrewd investor is asked by his personal pilot about how to set priorities. I’d be tempted to respond, “Just focus on flying the plane!” But apparently this didn’t take place midflight, because Buffett’s advice is different: he tells the man to make a list of the top twenty-five things he wants out of life and then to arrange them in order, from the most important to the least. The top five, Buffett says, should be those around which he organizes his time. But contrary to what the pilot might have been expecting to hear, the remaining twenty, Buffett allegedly…

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This confrontation with limitation also reveals the truth that freedom, sometimes, is to be found not in achieving greater sovereignty over your own schedule but in allowing yourself to be constrained by the rhythms of community—participating in forms of social life where you don’t get to decide exactly what you do or when you do it. And it leads to the insight that meaningful productivity often comes not from hurrying things up but from letting them take the time they take, surrendering to what in German has been called Eigenzeit, or the time inherent to a process itself. Perhaps most radically of all, seeing and accepting our limited powers over our time can prompt us to question the very idea that time is something you use in the first place. There is an alternative: the unfashionable

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“it’s much harder than that. You need to learn how to start saying no to things you do want to do, with the recognition that you have only one life.”

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Convenience, in other words, makes things easy, but without regard to whether easiness is truly what’s most valuable in any given context. Take those services—on which I’ve relied too much in recent years—that let you design and then remotely mail a birthday card, so you never see or touch the physical item yourself. Better than nothing, perhaps. But sender and recipient both know that it’s a poor substitute for purchasing a card in a shop, writing on it by hand, and then walking to a mailbox to mail it, because contrary to the cliché, it isn’t really the thought that counts, but the effort—which is to say, the inconvenience. When you render the process more convenient, you drain it of its meaning. The venture capitalist and Reddit cofounder Alexis Ohanian has observed that we often “don’t even realize something is broken until someone else shows us a better way.” But the other reason we might not realize some everyday process is broken is that it isn’t broken to begin with—and that the inconvenience involved, which might look like brokenness from the outside, in fact embodies something essentially human.

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