"The Perils of Perfection: How to Plan Product Features Asynchronously"

Aviral Vaid

Hatched by Aviral Vaid

Nov 08, 2023

3 min read


"The Perils of Perfection: How to Plan Product Features Asynchronously"


In today's fast-paced and constantly evolving business landscape, the pursuit of perfection can often lead to unexpected vulnerabilities. Super-efficient supply chains, for example, may increase the risk of disruption when faced with unexpected events. Similarly, striving for perfection in product development can leave organizations susceptible to delays and inefficiencies. In this article, we will explore the concept of asynchronous planning for product features and how it can mitigate the casualties of perfection.

The Power of Documentation:

One of the key aspects of asynchronous planning is the emphasis on documentation. Knowledge that is documented becomes readily available 24/7, unlike knowledge that solely resides in someone's mind. By instilling a culture of documentation, teams can ensure that important information is accessible even when individuals are unavailable due to factors such as vacation or sickness. This approach not only promotes efficiency but also creates a sense of continuity within the organization.

The Role of Async Communication:

In an asynchronous workflow, communication becomes essential in ensuring smooth collaboration. Teams should primarily rely on asynchronous communication tools such as Notion, which acts as a message queue for people. Transactional meetings, focused on work tasks and productivity, can be effectively conducted through this platform. Additionally, social meetings can also be organized to foster team bonding and enjoyment. By adopting an async-first approach, organizations can streamline their processes and enhance productivity.

Breaking Down the Planning Process:

When planning product features asynchronously, it is crucial to break down discussions into smaller, more manageable parts. Starting with the "why" allows teams to understand the business goals and client requests that drive the feature development. Once the "what" is defined, which entails understanding what needs to be built, the focus shifts to the "how." The "how" section explores the implementation trade-offs, involving technical discussions and considerations. Balancing speed and quality, teams must decide between a fast, mediocre solution and a slower, more robust approach.

The Importance of the "Who":

As the planning process progresses, the focus naturally shifts towards project management and the "who." Defining the goal of big features, determining the approach, and exploring possibilities are essential aspects of this stage. By involving key stakeholders and relevant team members, organizations can ensure that the right expertise is utilized, leading to effective decision-making and successful project execution.

Actionable Advice:

  • 1. Embrace asynchronous planning: Encourage your team to document their knowledge and rely on asynchronous communication tools. By doing so, you can ensure that valuable information is accessible 24/7, promoting productivity and minimizing the impact of personnel availability.
  • 2. Break down discussions: Instead of overwhelming your team with broad, open-ended discussions, break them down into smaller, more focused conversations. This approach allows for better clarity, understanding, and decision-making.
  • 3. Balance speed and quality: When considering how to build a product feature, carefully evaluate the trade-offs between speed and quality. While a quick solution may provide immediate results, a more robust approach may yield long-term benefits. Strive for a balance that aligns with your business goals and available resources.


The pursuit of perfection can often result in unintended consequences. By embracing asynchronous planning and breaking down discussions, organizations can mitigate the vulnerabilities associated with striving for perfection. By prioritizing documentation, asynchronous communication, and involving the right individuals, teams can enhance efficiency, decision-making, and ultimately, the success of their product features. Remember, the path to success lies not in perfection but in adaptability and resilience.

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