Multi-layered Calendars: A Guide to Promoting AI and Enhancing Productivity

Tara H

Hatched by Tara H

Oct 13, 2023

4 min read


Multi-layered Calendars: A Guide to Promoting AI and Enhancing Productivity


In today's fast-paced world, staying organized and maximizing productivity is a constant challenge. With the advent of technology, we have access to a plethora of tools and applications that claim to streamline our lives. However, two particular concepts stand out as innovative and impactful: multi-layered calendars and the power of prompting AI. In this article, we will explore how these two ideas can be combined to enhance productivity and achieve better results.

Multi-Layered Calendars: More Than Just Events:

Traditionally, calendars have been used to schedule events and appointments, helping us manage our time efficiently. However, the concept of multi-layered calendars takes organization to a whole new level. It suggests that notes can be treated as emails to our future selves. By incorporating this approach, we can transform our calendars into comprehensive repositories of information, reminders, and actionable tasks.

Imagine a scenario where you attend a conference and take notes on your phone or laptop. Instead of letting those notes get lost in the vast sea of digital clutter, you can email them to yourself, categorizing them under specific dates and times. This way, when you access your calendar later, you not only see the events you need to attend but also the contextual notes that provide valuable insights. This integration of notes and events in a multi-layered calendar helps create a seamless workflow and ensures that important information is always at your fingertips.

The Power of Prompting AI:

Artificial Intelligence (AI) has revolutionized various industries, and its potential for personal productivity is no exception. Prompting AI involves engaging with an AI system by asking it for assistance, modifications, or adjustments to its outputs. By treating AI as a collaborator rather than a mere tool, we can unlock its true potential and achieve remarkable results.

When interacting with an AI system, it helps to provide context by telling it "who" it is. By assigning a perspective, such as acting as a teacher of MBA students or a circus clown, we can influence the AI's output accordingly. Additionally, we can request the AI to adopt a specific writing style, such as emulating the New Yorker or adopting a casual tone. This level of customization allows us to tailor the AI's responses to our specific needs, making it a valuable assistant in various domains.

Moreover, we can instruct the AI to avoid repetition or make the content accessible to a 10th-grade audience. This flexibility ensures that the AI-generated output aligns with our desired outcomes. Furthermore, asking the AI to show its work or provide sources reduces the risk of it inventing information and enables us to verify its accuracy easily. This transparency not only enhances the credibility of the AI-generated content but also facilitates the fact-checking process.

Combining Multi-Layered Calendars and Prompting AI:

Now, imagine the possibilities when we combine the power of multi-layered calendars with the capabilities of prompting AI. By integrating AI-generated tasks into our calendars, we can create a unified system that not only reminds us of events and appointments but also prompts us with relevant information and actionable tasks.

For instance, if we attend a conference and take notes on our phone, we can email those notes to our future selves and instruct the AI to analyze the content and generate specific tasks associated with each note. This way, when the event date approaches, our calendar displays not only the event details but also the corresponding tasks we need to complete beforehand. This integration ensures that we stay organized, never miss important tasks, and have all the relevant information readily available.

Actionable Advice:

  • 1. Embrace the concept of multi-layered calendars: Start treating your calendar as more than just a scheduling tool. Use it to store notes and reminders, and categorize them based on dates and times. This approach will help you maintain a comprehensive overview of your commitments and access relevant information effortlessly.
  • 2. Engage with AI as a collaborator: Instead of treating AI as a one-way tool, prompt it with specific instructions and preferences. Assign a perspective, request a particular writing style, and instruct it to avoid repetition or make the content accessible. By collaborating with AI, you can leverage its capabilities to enhance your productivity and achieve tailored outcomes.
  • 3. Combine multi-layered calendars and AI-generated tasks: Integrate AI-generated tasks into your multi-layered calendar system. When attending events or taking notes, email them to yourself and instruct the AI to generate relevant tasks associated with each note. This way, your calendar becomes a comprehensive productivity hub, reminding you of events and tasks while providing all the necessary information.


Multi-layered calendars and the power of prompting AI offer unique approaches to enhance productivity and streamline our lives. By treating calendars as repositories of information, we can leverage the power of AI to generate relevant tasks and reminders. This integration not only ensures that we stay organized but also provides us with valuable insights and actionable steps. Embrace these concepts, collaborate with AI, and witness the transformation of your productivity and efficiency.

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