"Unlocking Productivity: Harnessing the Power of Multi-layered Calendars and Personal Kanban Organizers"

Tara H

Hatched by Tara H

Feb 09, 2024

4 min read


"Unlocking Productivity: Harnessing the Power of Multi-layered Calendars and Personal Kanban Organizers"


In today's fast-paced world, staying organized and productive is essential. With the abundance of tasks, meetings, and activities, it can be overwhelming to manage everything effectively. However, by combining the concepts of multi-layered calendars and personal Kanban organizers, we can unlock a new level of productivity. Let's explore how these two approaches can work hand in hand to optimize our workflow.

The Power of Multi-layered Calendars:

Calendars play a crucial role in managing our time and tasks. By treating todos as calendar events, we introduce a valuable constraint that forces us to estimate task durations and find suitable time slots. This approach helps us prioritize and allocate our time effectively. Additionally, incorporating multi-layered calendars allows for a more comprehensive visualization of our schedules.

One exciting aspect of multi-layered calendars is the ability to create a 3D model of our day, similar to the concept of a Bullet Journal (BuJo). By breaking down our day into half-hour increments and representing tasks, events, and activities simultaneously, we gain a holistic view of how our time is allocated.

Furthermore, we can add unique elements such as "do not schedule" blocks (DNS) to avoid conflicts with upcoming events. These DNS blocks act as a separate layer of time, ensuring that specific time frames remain free from any scheduling conflicts. This technique helps us maintain focus and prevent overcommitting ourselves.

Expanding the Scope of Calendars:

While calendars primarily serve as tools for future planning, they can also be utilized for reflection and logging. Incorporating features such as Daily Tracking logs within our calendars allows us to record and reflect on past activities, providing valuable insights into our habits and patterns. By combining this feature with the benefits of a traditional calendar, we create a comprehensive system that helps us shape the future by studying the past.

Contextual Insights and Data Integration:

Calendars can serve as a hub for various data layers, offering valuable insights and context to enhance our productivity. For example, by adding stress data or sleep quality data directly to our calendar events, we can identify correlations between our activities and overall well-being. This integration allows us to make informed decisions and adjust our schedules accordingly.

Additionally, integrating other data layers, such as music preferences through a Spotify layer, provides us with a deeper understanding of our productivity and personal preferences. By analyzing how different music affects our stress levels or focus, we can optimize our environment for maximum efficiency.

The Synergy with Personal Kanban Organizers:

To further optimize our productivity, we can combine the power of multi-layered calendars with personal Kanban organizers. Personal Kanban replicates the functionality of traditional Kanban boards, allowing us to visualize and manage our tasks effectively. With the help of plugins like Obsidian's Kanban plugin, we can seamlessly integrate these two systems.

The advantage of using Obsidian as a personal Kanban organizer is the ability to utilize its other features alongside the Kanban board. Obsidian's shortcode functionality, which enables us to create links within our notes, extends to the Kanban cards as well. This integration allows for a smoother workflow, eliminating the need to switch between different applications.

Actionable Advice:

  • 1. Embrace the power of multi-layered calendars: Start treating todos as calendar events to introduce constraints and optimize your time allocation. Experiment with adding DNS blocks to avoid scheduling conflicts and maintain focus.
  • 2. Harness the insights of data integration: Explore integrating various data layers, such as stress levels, sleep quality, or music preferences, into your calendar. Analyze the correlations to make informed decisions and enhance your productivity.
  • 3. Seamlessly combine personal Kanban organizers with note-taking software: Utilize plugins like Obsidian's Kanban plugin to seamlessly integrate Kanban boards with your note-taking workflow. Leverage the power of note linking and other features to streamline your task management.


By combining the concepts of multi-layered calendars and personal Kanban organizers, we can unlock a new level of productivity. The visual representation and constraints provided by calendars, along with the flexibility and organization of personal Kanban boards, create a powerful system for managing tasks, events, and activities. By incorporating data layers and leveraging the unique features of note-taking software like Obsidian, we can optimize our workflow and achieve greater efficiency. Embrace these strategies, experiment with different approaches, and watch your productivity soar to new heights.

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