Key Project Management Deliverables: The Documentation You Really Need

TL;DR

This video discusses the key project management deliverables, with a focus on five essential ones for demonstrating competence and safeguarding client's money and reputation.

Transcript

in this video I want to look at what I consider to be the key project management delivers the list of possible project management deliverables is almost endless and in no circumstances would I ever recommend that you produce every deliverable that you find in a template pack or a checklist but there are a few deliverables that I would consider to b... Read More

Key Insights

• 📽️ Project managers should prioritize essential deliverables such as a project definition charter, business case, plan, risk register, and handover document.
• 💁 The form and scale of each deliverable should be tailored to the project's context, risks, and organization's culture.
• 🌱 As projects become larger, additional documentation deliverables like stakeholder engagement plans, resourcing plans, deliverables lists, status reporting, and lessons learned reviews should be considered.
• 🌥️ Larger projects may require procurement documentation, quality-related documentation, change control processes, formal gateway reviews, and testing documentation.
• 🎮 The video emphasizes the importance of professional judgment and discretion in choosing the appropriate documentation deliverables for each project.
• 📽️ The availability of comprehensive project management templates can guide project managers in selecting relevant deliverables for their projects.
• 🚚 The focus should always be on delivering value, managing risks, and ensuring effective communication with stakeholders.

Questions & Answers

Q: What is the purpose of a project definition charter or brief?

A project definition charter sets out the project's scope, objectives, and purpose, providing a clear understanding of what the project will and will not accomplish. It serves as a selling tool for the project and communicates its goals to all stakeholders.

Q: Why is a risk register important in project management?

A risk register allows project managers to identify, assess, and mitigate potential risks that may impact the project. It demonstrates diligence in planning for uncertainties and helps protect the client's investment and reputation.

Q: What should be included in a stakeholder engagement plan?

A stakeholder engagement plan outlines how the project team will effectively communicate with stakeholders, listen to their opinions, and influence their behaviors. It ensures that stakeholders remain informed and engaged throughout the project lifecycle.

Q: Why is procurement documentation necessary for larger projects?

As projects grow in size, the need for procuring goods or services increases. Procurement documentation specifies the project's requirements, runs competitive tender processes, and facilitates contracting. It ensures transparency, helps manage vendor relationships, and protects against legal and financial risks.

Summary & Key Takeaways

• The video highlights five essential project documentation deliverables, including a project definition charter, business case, plan, risk register, and handover document.

• It emphasizes the importance of tailoring the form and scale of each deliverable to suit the project's context and the organization's culture.

• Additionally, the video suggests ten more documentation deliverables to consider as projects become larger and more complex, including stakeholder engagement plans, resourcing plans, deliverables lists, status reporting, and lessons learned reviews.