SmartTips: How To Identify Publicly Shared Views, Forms, or Solutions in SmartSuite

TL;DR

Learn how to differentiate and disable the public links of shared items in Smart Suite.

Transcript

hey everyone and welcome to another episode of Smart Tips I'm Avi Harrisonburg head of Partnerships here at smartsuite and today we're going to talk about how you can identify publicly shared items in smart Suite in smart Suite there are many different areas that can be publicly shared I'm not talking about an item that may be shared with a guest u... Read More

Key Insights

• 👻 Smart Suite allows for the easy identification and management of publicly shared items.
• 🫵 Enabling the "share view" option generates a public link and specific icons for shared items.
• 🍻 Disabling the share option removes the public link and associated icons, indicating that the item is no longer publicly shared.
• 🫵 This functionality extends to views, solutions, and forms within Smart Suite.
• 👤 The icons and filled-in colors help users quickly differentiate between publicly shared and non-shared items.
• 🍻 Sharing solutions externally is now possible in Smart Suite, with an accompanying icon indicating the link status.
• 👻 Smart Suite offers flexibility by allowing password restriction on publicly shared items.

Questions & Answers

Q: How can you identify publicly shared items in Smart Suite?

In Smart Suite, publicly shared items have specific icons and filled-in colors, indicating their active public links.

Q: Can you determine if a view or solution in Smart Suite is currently shared?

Yes, by viewing the dropdown options, icons appearing next to the views and solutions indicate if they are currently shared.

Q: How can you disable the public link of a shared form in Smart Suite?

By disabling the public link of a shared form, the specific icon representing the link will disappear, indicating that the form is no longer publicly accessible.

Q: Is it possible to share solutions externally in Smart Suite?

Yes, Smart Suite now supports sharing solutions externally. When a solution is shared, a new icon appears next to it, indicating its public link status.

Key Insights:

• Smart Suite allows for the easy identification and management of publicly shared items.
• Enabling the "share view" option generates a public link and specific icons for shared items.
• Disabling the share option removes the public link and associated icons, indicating that the item is no longer publicly shared.
• This functionality extends to views, solutions, and forms within Smart Suite.
• The icons and filled-in colors help users quickly differentiate between publicly shared and non-shared items.
• Sharing solutions externally is now possible in Smart Suite, with an accompanying icon indicating the link status.
• Smart Suite offers flexibility by allowing password restriction on publicly shared items.
• By understanding how to identify and disable public links, users can effectively manage their shared content in Smart Suite.

Summary & Key Takeaways

• Smart Suite allows users to publicly share various items such as grid views, solutions, and forms.

• By enabling the "share view" option, items become publicly accessible, indicated by a filled-in color and specific icons.

• Disabling the share option removes the public link and associated icons, indicating that the item is no longer publicly shared.