"Boosting Productivity and Learning with Personal Kanban and Public Learning"


Hatched by Glasp

Jul 17, 2023

4 min read


"Boosting Productivity and Learning with Personal Kanban and Public Learning"


In today's fast-paced world, staying productive and constantly learning are crucial for personal and professional growth. Personal Kanban and learning in public are two powerful approaches that can help individuals achieve these goals. Personal Kanban is a simple yet effective productivity system that provides a visual representation of tasks, priorities, and accomplishments. On the other hand, learning in public involves sharing your progress and tapping into the collective intelligence of your network. By combining these two approaches, individuals can enhance their productivity, track their learning progress, and gain valuable insights from their peers.

Visualize Your Work:

One of the key principles of Personal Kanban is visualizing your work. By having a clear overview of your workload, you can quickly determine what tasks to prioritize and allocate your time effectively. The visual cues provided by Personal Kanban allow for better planning and organization. Whether you prefer using complicated apps or simple tools like bulletin boards or post-it notes, the important thing is to create a system that works for you. By glancing at your Kanban board, you can easily see what tasks are in progress, their priority levels, and the time required to complete them.

Limit Your Work In Progress (WIP):

Limiting your work in progress is another essential aspect of Personal Kanban. It helps prevent overwhelm and multitasking, leading to better focus and increased productivity. By setting a cap on the number of tasks you work on simultaneously, you can maintain a manageable workload and avoid burnout. Keep a backlog of tasks that can't fit into the "Doing" section at the moment, so you can prioritize them when there's room. This practice allows you to maintain a steady workflow and ensures that you can devote sufficient attention and effort to each task.

Tools for Personal Kanban:

Various tools can assist in implementing Personal Kanban effectively. Trello, a popular productivity tool, is actually built around the Kanban-style task organization. It provides a user-friendly interface and customizable boards, making it easy to create and manage your Kanban system. KanbanFlow is another tool that aligns closely with the Kanban approach. It offers additional features and integrations, allowing for a more streamlined workflow. Even Evernote, though not initially designed for Kanban, can be adapted to suit your needs by using extensions like Kanbanote. The key is to find a tool that complements your workflow and provides a seamless experience.

Learning in Public:

Learning in public involves sharing your learning journey and progress with others. It requires a shift from a fear of judgment to a mindset that embraces constructive feedback and collaboration. By working on a project you own and sharing your progress, you can tap into the collective intelligence of your network and gain valuable insights. Keeping a public log of what you build serves as a documentation of your learning progress, allowing you to track your growth and identify areas for improvement. As entrepreneur Reid Hoffman once said, "If you are not embarrassed by the first version of your product, you've launched too late." Embracing vulnerability and sharing your knowledge during the early stages of a project can lead to accelerated learning and a deeper understanding of the subject matter.

Combining Personal Kanban and Learning in Public:

The beauty of Personal Kanban is its compatibility with other productivity techniques, including learning in public. By adopting both approaches, individuals can optimize their productivity while also harnessing the power of collective intelligence. Visualizing your work using Personal Kanban enables you to track your progress and identify areas where you can apply public learning. Sharing your journey publicly allows you to gather feedback, learn from others' experiences, and refine your skills. The iterative nature of both Personal Kanban and learning in public encourages continuous improvement and growth.

Actionable Advice:

Here are three actionable tips to enhance your productivity and learning journey:

  • 1. Start small and build momentum: Begin by implementing Personal Kanban with a few tasks and gradually expand as you become more comfortable. Similarly, start sharing your learning progress with a small circle of trusted individuals before reaching a wider audience. Building momentum and confidence will propel you towards greater productivity and learning.
  • 2. Embrace feedback and collaboration: Actively seek feedback from your network and engage in collaborative discussions. Embracing diverse perspectives will help you identify blind spots, gain new insights, and refine your work. Remember, the goal is not validation, but constructive feedback that enhances your learning and growth.
  • 3. Continuously reflect and iterate: Regularly evaluate your Personal Kanban system and learning in public approach. Reflect on what is working well and what needs improvement. Adapt your methods based on feedback and insights gained through public learning. Embracing an iterative mindset will enable you to refine your processes and achieve higher levels of productivity and learning.


By combining the power of Personal Kanban and learning in public, individuals can unlock their full potential. Visualizing work, limiting work in progress, and utilizing suitable tools are key aspects of implementing Personal Kanban effectively. Simultaneously, learning in public facilitates tapping into collective intelligence, receiving feedback, and accelerating learning. By taking actionable steps, embracing vulnerability, and iterating on both approaches, individuals can enhance their productivity, track their learning progress, and foster continuous growth.

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