"How to Boost Productivity and Retain Knowledge: Personal Kanban and Effective Note-taking"

Tara H

Hatched by Tara H

May 21, 2024

3 min read


"How to Boost Productivity and Retain Knowledge: Personal Kanban and Effective Note-taking"

In today's fast-paced world, staying organized and productive is essential. We are constantly bombarded with tasks and information, making it crucial to find effective methods to manage our work and retain important knowledge. This article explores two powerful techniques - Personal Kanban and effective note-taking - that can revolutionize the way you approach your work and learning.

Personal Kanban is a visual method of organizing tasks and projects. It involves creating a Kanban Board with columns representing different stages of work, such as Backlog/To-Do, Doing, and Done. This simple yet effective system allows you to visualize your work, limit your work in progress (WIP), and track your progress.

To create a Personal Kanban, all you need is a space where you can arrange your to-dos into columns. Whiteboards are perfect for this purpose, as you can easily draw and erase columns and add or move tasks with ease. If you prefer a more portable option, utilizing digital tools like Trello or KanbanFlow allows you to access your Kanban Board from anywhere.

The "Doing" section of your Kanban Board should consist of all the tasks you are currently working on. The "Backlog" column represents the tasks you are not currently working on but still need to address at some point. It serves as a reminder of what needs to be done in the future. Lastly, the "Done" column is where you place completed tasks. Keeping track of your progress and seeing how much work you have accomplished can significantly boost motivation and productivity.

While Personal Kanban helps organize your work, effective note-taking is crucial for retaining knowledge and making the most out of your reading. When reading a book, try summarizing each chapter with a few bullet points. Make these summaries personal by relating them to your own life experiences. Additionally, note any unanswered questions you may have.

Once you finish reading the book, put it down for a week. This break allows your mind to process the information and solidify your understanding. After the break, revisit your notes. While most of them may seem irrelevant or forgettable, you will find valuable insights that you want to remember. Write down these key points on the inside cover of the book, along with the corresponding page numbers. Alternatively, you can take a picture of the excerpts and store them in a note-taking app like Evernote, tagging them accordingly for easy reference.

Combining Personal Kanban and effective note-taking can revolutionize your productivity and knowledge retention. Here are three actionable pieces of advice to implement these techniques effectively:

  • 1. Embrace visual organization: Whether using a physical whiteboard or a digital tool, create a Kanban Board and consistently update it with your tasks. Make use of columns like Backlog, Doing, and Done to visualize your progress and limit your work in progress.
  • 2. Personalize your notes: When taking notes while reading, summarize each chapter with bullet points and relate them to your own life experiences. This personal touch enhances understanding and retention.
  • 3. Revisit and consolidate: After completing a book, take a break before revisiting your notes. Identify the key points worth remembering and write them down on the inside cover or store them digitally. This consolidation process reinforces your understanding and allows for easy reference in the future.

By incorporating Personal Kanban and effective note-taking into your workflow, you can streamline your work process, increase productivity, and retain valuable knowledge. Experiment with these techniques and tailor them to your needs. With practice, you will experience a significant improvement in your organization, efficiency, and overall success.

Hatch New Ideas with Glasp AI 🐣

Glasp AI allows you to hatch new ideas based on your curated content. Let's curate and create with Glasp AI :)