Bridging the Gap: Insights for Managers and Product Teams

Aviral Vaid

Aviral Vaid

Aug 25, 20234 min read


Bridging the Gap: Insights for Managers and Product Teams


In today's fast-paced and ever-evolving work environment, effective communication and understanding between managers and their teams are crucial for success. However, there are certain aspects that managers might not be fully aware of when it comes to their team's dynamics, productivity, and growth. Similarly, product teams often face challenges in creating comprehensive and efficient product requirements documents (PRDs). In this article, we will explore some of the lesser-known facts, as well as modern approaches, that can help bridge the gap between managers and product teams.

Understanding the Team:

One of the key areas where managers might lack insight is what's slowing the team down. It is essential for managers to identify any roadblocks or bottlenecks that might hinder the team's progress. By having open and transparent discussions with team members, managers can gain a deeper understanding of the challenges they face and work towards finding effective solutions.

Additionally, managers might not be fully aware of what individual team members are working on. Having a clear understanding of each team member's responsibilities and tasks can help managers allocate resources efficiently and provide necessary support. Regular check-ins and progress updates can facilitate this process and enable managers to monitor individual contributions.

Technical Debt and Improvement Opportunities:

Another aspect that managers might not be fully aware of is the existence and impact of technical debt. Technical debt refers to the accumulated consequences of short-term solutions or compromises made during the development process. It is essential for managers to understand the areas where technical debt exists within the product or project. By addressing technical debt proactively, managers can ensure the long-term stability and scalability of the product.

Furthermore, managers should actively support their team members in their professional development and help them enhance their skills. Being aware of individual strengths and areas for improvement can enable managers to provide targeted guidance and training opportunities. This not only benefits the team members but also enhances overall team performance and productivity.

Aligning Goals and Priorities:

Managers might not be fully aware of the specific goals and aspirations of their team members. By understanding individual goals, managers can align team members' objectives with the overall organizational goals. This alignment not only fosters a sense of purpose and motivation within the team but also enables managers to provide the necessary support and resources to help team members achieve their goals.

Additionally, managers should be aware of the issues that require escalation. Some challenges or obstacles might require higher-level intervention or decision-making. By having a clear understanding of the issues that need to be escalated, managers can ensure timely resolution and avoid unnecessary delays.

Effective Communication and Compensation:

Managers might not be fully aware of the extra work that team members are doing. It is essential for managers to recognize and acknowledge the additional efforts put in by their team members. This can help foster a culture of appreciation and motivate team members to go the extra mile when needed.

Moreover, managers should have a clear understanding of how compensation and promotions work within the company. By being transparent about the criteria and processes involved, managers can ensure fairness and equity in rewarding team members' contributions. This transparency also helps in fostering trust and loyalty within the team.

Modern Approaches to PRDs:

Creating comprehensive and efficient Product Requirements Documents (PRDs) is crucial for product teams. To achieve this, teams can adopt modern approaches that streamline the process and improve collaboration. One such approach is the use of epics to represent specific features. Epics provide a holistic view of the feature, enabling the team to identify essential functional details and scenarios.

A pragmatic user story within an epic should include core user stories, essential functional details summarized in bullet points, scenarios for different use cases, links to designs for reference, and labels or links to provide wider context. Additionally, utilizing the comments section to document important decisions or clarify questions can be immensely helpful in the future.

Actionable Advice:

1. Foster an environment of open communication and transparency. Encourage team members to share their challenges, goals, and aspirations, and actively listen to their input. This can help identify areas for improvement and create a sense of belonging within the team.

2. Proactively address technical debt and support the professional development of your team members. By investing in technical improvements and providing opportunities for growth, you can enhance team productivity and ensure the long-term success of your product.

3. Be transparent and fair in compensation and promotion processes. Clearly communicate the criteria and processes involved, and recognize and reward the extra efforts put in by your team members. This can boost morale and foster a positive and motivated work environment.


By bridging the gap between managers and their teams and adopting modern approaches to PRDs, organizations can foster effective collaboration, enhance productivity, and drive innovation. Understanding the team, addressing technical debt, aligning goals, and improving communication are vital for success. By implementing the actionable advice provided, managers can create an environment that nurtures growth, maximizes potential, and ultimately achieves organizational goals.


  1. "Things your manager might not know", (Glasp)
  2. "Modern ways to create Product Requirements Documents (PRDs) - Department of Product", (Glasp)

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